About the Conference
Sponsorship Packages
We are excited to announce the Call for Sponsorship for the 16th AUTOSAR Open Conference, shaped by valuable feedback from sponsors at past event. This conference will feature an Exhibition Area and provide a platform for industry leaders, innovators, and experts to collaborate on shaping the future of the automotive industry.
Our sponsorship program offers four carefully designed packages tailored to your specific needs. Each package includes unique benefits such as exhibition space, opportunities to engage directly with conference attendees, and visibility to showcase your products and services. By participating, you’ll connect with the AUTOSAR community, fostering meaningful relationships and positioning your organization as a leader in the field.
We look forward to hosting you in Belgium and creating an impactful event together.
For sponsorship details or inquiries, please contact us at comm.support@autosar.org. Secure your spot and take advantage of this exceptional opportunity!
Exhibition Floor Plan
Final floor plan will be finalized in April, 2025.
Sponsorship Application
If you are sure you want to be a sponsor, please send us a completed Application Form. You can download the application form below.
Important Dates
May 26th, 2025 - 08:00-18:00: Booth set-up
May 26th, 2025- 20:00-22:00: Get together (AOC Warm-Up)
May 27th-28th, 2025: Exhibition/Conference
28th of May until 22:00: Booth dismantling
General Rules
- Without an explicit commitment from BMCC, nothing may be suspended or attached to ceilings, walls, support beams, light rails, sound rails, etc. If there is anything you want to attach, please inform Comm.Support in advance
- The technical construction happens under the supervision of a facility coordinator of BMCC, that will be onsite on the 26th of May.
- Exits, passageways or emergency exits must be kept free in all circumstances. Electrical cabinets, fire extinguishing materials must always remain accessible.
- It is prohibited to nail, plaster or paint windows, doors, panels or walls. They shall not be provided with any adhesive.
- Cable ducts: A large number of cable ducts are available in the exhibition hall. All cables departing from the electrical boxes must be laid in the cable ducts. All cables need to lie in available cable trays. Cables that are lying unprotected on the floor, in the hallways, in passageways and emergency exits will be removed. The ducts can easily be opened. It is forbidden to throw liquids directly into the cable ducts.
- Deliveries: The venue can receive goods (maximum 1 week before the event) via courier services without carrying the responsibility.
- Waste management: During the construction and dismantling in the expo hall, sorted waste must be deposited in the waste containers. Wrapping paper, papers or any other packaging material must be removed daily.
Professional On-Site Support for your Booth
We are pleased to announce our partnership with XPO.world in Belgium, offering you on-site professional support to maximize your experience at the 16th AOC Exhibition.
You can conveniently order essential services, including furniture, equipment (such as power supplies and screens), and booth construction materials, through the dedicated XPO.world page for the 16th AOC.
Upon your first visit, you will be prompted to activate your account. Simply click the link containing your personal activation code. Once activated, you will gain full access to the exhibitor shop*.
For personalized assistance or to bring your creative ideas to life at the 16th AOC Exhibition, please contact Dirk Van Bouchout at XPO.world (dirk.van.bouchout@xpo.world). Be sure to include the event name and dates in your correspondence.
For inspiration, we encourage you to look at the provided references. Your creativity in showcasing your company's representation and its connection with AUTOSAR is highly encouraged. Demonstrations of AUTOSAR implementation in your products and services are particularly welcome.
Additional Information - Bruges Meeting & Convention Centre
Address:
Sint-Maartensbilk 1, 8000 Brugge, Belgium
Accessibility:
By rail:
- 10 minutes on foot from Bruges Station
- Bruges Station has direct connections with Brussels Airport.
- All information, timetables and prices can be found on the SNCB/NMBS website. With the Thalys from Amsterdam, Paris or Cologne you can quickly reach Bruges via Brussels South.
On foot:
The BMCC is a 10-minute walk from the railway station and within walking and cycling distance of Bruges’ hotels and tourist attractions.
By bicycle:
Bruges is a compact city, so you can easily cycle everywhere. The BMCC has a spacious underground bicycle parking facility.
Additional Information - Merchandise
Dear Exhibitors,
if you are interested in branding your booth or ordering and/or printing some of the merchandise, please send an e-mail to comm.support@autosar.org for more information about a local provider or get directly in contact with “Signoritas” in Bruges.
Below you can find some references for the merchandise and branding opportunities.
